Invoice automation software that runs reconciliation and collections end to end
OpenMax combines invoice processing, line-by-line reconciliation, exception review, collections and close in one finance workflow. Your team keeps control of every material accounting decision.
Manual invoice processing slows reconciliation and hides exceptions
Reconcile by hand
Thousands of transactions checked one by one, deep into the night.
Missed & short payments
Amounts don't line up across systems — short and missed receipts go unnoticed.
Chasing from memory
Who owes what, how overdue, chased to which step — all in someone's head and a spreadsheet.
No trace, no learning
Every month starts from scratch — the reconciliation rules never compound.
How AI invoice automation moves from intake to close
OpenMax runs the full invoice automation loop: collect → reconcile → flag → chase → close. It proposes the next step, while finance approves material exceptions and accounting decisions.
Collect the pile
Give it the period; it gathers statements and transactions from bank, e-commerce, ERP and inbox, dedupes, aligns the format, and returns a clean to-reconcile list.
Reconcile line by line
Match order ↔ payment ↔ invoice line by line, done in seconds, flagging what matches and what doesn't.
Flag the exceptions
Auto-surfaces what doesn't match — missed, short, duplicate, amount diffs — each with a likely cause, right in chat.
Chase — automatically
For overdue receivables it drafts dunning notices, sends reminders tiered by aging, and follows up on collection — progress visible in real time.
Close & self-optimize
Generates the ledger and reports, reviews the exception patterns, and proposes tighter reconciliation rules — you approve.
Most tools stop at exporting a reconciliation sheet. OpenMax collects, reconciles, flags, chases — and sharpens itself.
Collect → reconcile → flag → chase → close. OpenMax proposes the next move, and keeps a human gate on every decision that matters (large diffs, bad-debt write-offs).
The real product — try it yourself
Below is a real OpenMax workspace (demo data). Open the finance squad and watch it collect thousands of transactions, reconcile line by line, surface missed and short payments, draft dunning notices, and turn exceptions into tighter rules.
This is the real OpenMax workspace (demo data). It may take a few seconds to load.
What the loop looks like in practice
Figures below are from a real end-to-end demo (one month period, ~3,400 transactions) — illustrative of the motion, not a performance guarantee.
of reconcile-and-close runs itself — humans only see diffs and large items
line-by-line reconciliation — a day of matching becomes seconds
of diffs carry a likely cause — fully auditable
monthly exception review + a proposed tighter rule
Connected in one click
*Some integrations are on the roadmap
Invoice Automation FAQs
Understand the workflow, use cases and human approval boundaries.
What is invoice automation software?
Invoice processing software captures and standardizes invoice data, while AP invoice automation routes exceptions and approvals. OpenMax extends the workflow into reconciliation, collections and close.
Can OpenMax automate invoice reconciliation?
Yes. OpenMax matches orders, payments and invoices line by line, identifies missing, short or duplicate payments, and attaches a likely cause for finance to review.
Does finance keep control of exceptions and collections?
Yes. OpenMax can draft reminders and propose next steps, but material differences, write-offs and collection terms remain behind a human approval gate.
See invoice automation software run on a real accounting period
See OpenMax run collect → reconcile → flag → chase on one of your real accounting periods. 30 minutes, live.
Book a demoOpenMax keeps a human decision gate on every accounting call (large diffs, bad-debt write-offs, dunning terms). Mockups illustrate the in-product experience; demo figures represent the workflow, not guaranteed results.
